Annual Meeting Orientation Brown Bag

Are you new to the NSDL and/or the NSDL Annual Meeting? Check out the recorded webinar session: NSDL Brown Bag: Annual Meeting Orientation held on Monday, November 9, 2009. The session gives an overview of the NSDL Resource Center, Technical Network Services, community involvement and participaton, as well as Annual Meeting schedule and expectations. (Enter your name and email address to gain access to the combined audio and web presentation).

Call for Posters

Poster Registration is now closed.

The NSDL Annual Meeting Planning Committee encourages poster submissions from new, continuing, and past NSDL-funded projects; from NSDL partner institutions; and, from related NSF-funded programs and projects. The primary purpose of the poster session is to provide opportunities for informal discussions with colleagues about project developments that are of interest to the NSDL community and to reflect where appropriate the 2009 NSDL Annual Meeting theme FROM DIGITAL LIBRARIES to CYBERLEARNING.

To Register a Poster: Prospective poster presenters are required to submit a short abstract (no more than 200 words) and other information describing their poster. This is a registration rather than review process; however, the planning committee reserves the right to reject inappropriate submissions or those exceeding the one poster per project limit. All poster registrations are due by 19 October 2009. We will not guarantee space for posters that are not registered by the deadline.

PLEASE NOTE: In order to accommodate the anticipated volume of posters, each project will be allotted one 4 x 4 foot square space on a display board, which will be shared with another poster. Wireless internet access will be available; however, all computers and other equipment are the responsibility of the poster presenters. Poster numbers will be assigned following the registration deadline.

If you have any questions, please contact:
Susan Jesuroga, Meeting Chair, jesuroga@ucar.edu or Donna Cummings

Poster Design Suggestions

Poster Preparation

• Each assigned poster space will measure 4'h x 4'w which includes a border of approximately 1" (2.5cm).
• The top of the board should consist of a large, easy-to-read title of your program, including name(s) and affiliations(s). We suggest that title lettering be about 2" to 3" (5cm to 7.5cm) with subheadings 0.5" to 1" high (1.25cm to 2.5cm).
• All lettering should be legible from 5' (1.5m) away. The minimum type size for text should be no less than 18 point, but 24 point (0.25", .625cm) is preferable.
• Handouts and other give-away materials are appreciated by poster viewers.
• Push-pins will be available in the poster area on a first-come, first-served basis. We recommend that you bring your own to ensure availability. Velcro holds poster material well. All material must be removable.
• Do not write, paint, or use paste on the display board.
• A large and/or bright center of interest can draw the eye to the most important aspect of the poster. Use color to add emphasis and clarity.
• Make illustrations simple and bold. Enlarge photos to show pertinent details clearly. Use elements of different size and proportions. Convert tabular material to graphic display, if possible.
• Leave some open space in the design.

Poster Content Might Include

• Title of the project, researcher names and affiliations.
• Major activity or research of the project.
• Project approach, plan of action or method.
• Major expectations, findings, lessons learned or product developed.
• Benefits the project to the overall NSDL.
• Opportunities for current or future training or technical assistance for NSDL grantees.
• Project publications, websites developed or suggested readings that might be useful to NSDL grantees.

Project Updates

Use this section to enter a project update for your NSF-funded grant under the National STEM Distributed Learning (NSDL) program, both current as well as past projects  -  applies to Pathways I, Pathways II, Services, Targeted Reseach, Small grants, or projects funded under the Collections track of NSDL.  Give your colleagues an overview of your project activities, development, and current status!

In order to have the most comprehensive collection of project updates in time for the Annual Meeting, please submit your information by November 10, 2009.  

Project Updates will continue as a permanent feature of the NSDL Community Network after the Annual Meeting (Nov 17-19, 2009), so that NSDL projects can submit updates on a regular basis (e.g. quarterly, every six months) to keep the NSDL community apprised of project developments, accomplishments and kudos, portal or software releases, outreach activities, etc. While not obligatory, the Resource Center encourages you to use this method of keeping the community in the loop about your NSDL project.

View Project Updates

Submit a Project Update

Session Proposals: General Information

Session submissions closed on August 28, 2009.

From Digital Libraries to Cyberlearning

In 2008, the NSDL Annual Meeting highlighted activities that are pushing the boundaries of digital libraries by finding ways to weave together learning and technology in our highly connected world.  Presentations also underscored the challenges of working within the evolving national infrastructure while producing real results in the classroom. For 2009, sessions explore issues and report on activities building on this transition from library to learning. The six categories for presentations include:

Evaluation and Impact:  Focus on efforts and results to measure the effects of NSDL in real educational settings, and to document impacts as observed from the STEM teacher and learner audiences of NSDL projects;

Outreach and Professional Development: Outline models, research or designs of activities implemented that promote the use of NSDL in alignment with instructional practice;

Research Findings: Present cumulative experiences and compelling narratives about ongoing, or concluded, research (e.g., technology, education, policy) within the context of the NSDL goals to support effective usage of library materials;

Sustainability: Describe strategies for sustaining your work within a broader vision for NSDL while keeping pace the evolving national STEM research and education infrastructure;

Services and Technology: Demonstrate tools and technology developed to enable the creation and adoption of digital materials tailored for use with today’s learners;

Collection Development: Advance the craft of digital library building by presenting strategies and software for library building, working with standards, archiving and other library tools needed to ensure the utility and integrity of library collections.

Session Lengths & Formats

The following session types will be available for the 2009 meeting: Panels, Presentations, Computer Lab, and Lightning Talks:

1. Panel or Presentation, up to 30 minutes: This time would support an update on several facets of one project's activities, or several projects could report on related activities.
2. Panel or Presentation, up to 60 minutes: This time would support a panel presentation comprising several perspectives on an issue or an in-depth examination of one significant issue.
3. Computer Lab: These sessions do not have to follow a specific format, though we ask that proposals describe an engaging and interactive session, resulting in tangible outcomes for participants. Possible session formats could include workshops or training on tools and technology, or hands-on demonstrations of site features or activities. We do not plan to provide computers this year unless specifically requested by the presenter, since most attendees bring their personal laptops to the meeting.
4. Lightning Talk: Lightning talks are 5-minute presentations on any topic and are a great way to quickly share detailed information. The style is informal, focused, informative, and can be as prepared or as spontaneous as the presenter chooses.

Hotel Information

Meeting attendees can choose from several conference hotels in the Washington DC area. NSDL will not reserve room blocks with hotels. Attendees are responsible for making their own hotel reservations. Please make hotel and travel arrangements as soon as possible to ensure the best rates. All events and sessions will be held at the Marriott at Metro Center.

Conference Hotels

Marriott at Metro Center
775 12th Street NW
Washington, DC 20005
(202) 737-2200

Kalorama Guest House
2700 Cathedral Ave NW
Washington, DC 20008
(202) 328-0860

Marriott Wardman Park Hotel
2660 Woodley Rd NW
Washington, DC 20008
(202) 328-2000
marriott.com

Omni Shoreham
2500 Calvert St NW
Washington, DC 20008
(202) 234-0700
Omni Hotels Reservations 1-888-444-6664
Omni Shoreham DC

Westin Fairfax Hotel
2100 Massachusetts Ave. NW
Washington, DC 20008
starwoodhotels.com

Woodley Park Guest House
2647 Woodley Rd NW
Washington, DC 20008
(202) 667-0218
dcinns.com

Grand Hyatt Washington

1000 H Street Northwest

Washington, DC 20001

(202) 582-1234

Grand Hyatt Washington

Washington Plaza Hotel

10 Thomas Circle NW

Washington, DC 20005

(202) 842-1300

Other surrounding hotels

Transportation

Washington Marriott at Metro Center

775 12th Street NW
Washington, District of Columbia 20005
Phone: (202) 737-2200
Fax: (202) 347-5886
Hotel Website

Parking

• Valet parking, fee: 35 USD daily
• Valet Only: Overnight Weekday 35 USD, Overnight Weekend 35 USD, Oversized Vehicle (Van, Truck, SUV) 40 USD

Area Airports

Ronald Reagan Washington National - DCA - View in Google Maps

• Phone:  1 703 417 8600
• Hotel direction: 4 miles N
• Driving Directions: Follow the signs to Washington, DC (George Washington Parkway/I-395 North). Exit onto 12th Street, NW. The hotel is 4 blocks ahead on the right.

This hotel does not provide shuttle service.

• Alternate transportation: Private Sedan, reservation required
• Bus service, fee: 22.00  USD  (one way)
• Subway service, fee: 1.65  USD  (one way)
• Estimated taxi fare: 12.00  USD  (one way)

Washington, DC/Dulles - IAD - View in Google Maps

• Phone:  1 703 572 2700
• Hotel direction: 25 miles E
• Driving Directions: Follow the signs to Interstate 66 East to Washington. Follow I-66 to the Theodore Roosevelt Bridge (US Route 50). Take the Constitution Avenue exit off of the bridge. Follow Constitution and turn left onto 12th Street, NW. The hotel is ahead 4 blocks on the right.

      This hotel does not provide shuttle service.

• Alternate transportation: Private Sedan; fee: 75 USD (one way) , reservation required
• Estimated taxi fare: 55.00  USD  (one way)

Baltimore/Washington International Thurgood Marshall Airport - BWI - View in Google Maps

• Hotel direction: 40 miles S
• Driving Directions: Take the Baltimore-Washington Parkway South (MD 295) to US 50 West (New York Avenue). Take New York Avenue westbound. Turn left onto 7th Street, NW. Turn right onto E Street, NW and right on to 12th Street, NW. The hotel is ahead on the right.
• Alternate transportation: Amtrak to Union Station-Metro to hotel; fee: 16 USD (one way) , on request
• Airport shuttle service, on request, fee: 32 USD (one way)
• Estimated taxi fare: 65.00  USD  (one way)

Other Transportation

Bus Station

• Union Station  (2 miles E)

Subway Station

• Metro Center (Red, Blue, Orange) - G & 12th Street - View subway system maps

Train Station

• Union Station   (1.6 miles E)

Travel Support and Stipends

Some support will be available for the 2009 NSDL Annual Meeting. Travel support of up to $1,000 will be applied to airfare and/or hotel costs (e.g., $500 airfare, $500 hotel) for NSDL PIs.  Recipients will be responsible for all other costs. The following meals will be provided at the Annual Meeting: light hors d'ouevres and cash bar at the poster reception (Tuesday, Nov 17); breakfast and lunch (Wednesday, Nov 18); breakfast and lunch (Thursday, Nov 19).

If you will be requesting travel support please make sure you click on the travel support button when you register for the meeting.

All travel support must be approved before the meeting.

Eligibility

• First consideration will be given to PIs of NSDL projects.  For PIs to receive travel support, an NSDL project must have an end date in 2007 or in 2008 before Oct 1. Support for one person per project (the project PI or someone they designate to represent the project) will be covered. Eligibility will be determined by project award number in the NSF Awards database.
• If remaining funds are available consideration will be given to non-PIs or non-NSDL projects

Reimbursement

• Once your travel support has been approved , participant will be responsible to make all travel arrangements.
• In order to be reimbursed, receipts will need to be sent to Donna Cummings no later than December 10th.
• Send copies of receipts by:  Fax: 303-497-2933  or by pdf file via email:   donnac@ucar.edu

Deadlines

There is a limited amount of support available for the 2009 Annual Meeting. Support will be awarded on a first come, first serve basis. The deadline to apply for travel support is: October 19, 2009

Direct questions about travel support to Donna Cummings, 303-497-2943.

Dining Options

Located at the Marriott

Located Nearby

Asia Nine

(202) 629-4355

Occidental Restaurant

(202) 783-1475

Corduroy

(202) 589-0699

Discuss other dining options in the Annual Meeting Discussion Forums.